In today’s fast-paced workplace, the ability to create effective and engaging eLearning courses efficiently is a game-changer.

For HR leaders, ensuring employees have access to up-to-date training is critical—but are your current processes keeping up with the demands of the modern workforce?

Take this quick quiz to evaluate how your organization’s course creation process measures up and identify areas where you could improve.

Let’s dive in:

1. How long does it take your team to create a new eLearning course from start to finish?

• A. Less than a week: You’re clearly running a tight and efficient operation. But are you sacrificing quality for speed? It’s worth ensuring that your courses are both fast to produce and impactful for learners.

• B. 1-4 weeks: This is typical for many organizations, but with increasing demands for new and updated content, even this timeframe can feel slow. There’s room to streamline your process.

• C. Over a month: If creating one course takes over a month, your team may be struggling with inefficiencies, outdated tools, or too much manual work. At this pace, scaling up is a challenge.

Reflection: The ideal timeframe balances speed with quality. Consider evaluating your current workflow to pinpoint areas that may benefit from better collaboration, clearer processes, or optimized resource use. Could leveraging technology or eLearning platforms that handle some of the heavy lifting—like scripting or editing—make a difference? Thinking strategically about how to streamline your process is a great first step.

Also read: Tips for Designing Courses Using an AI-Powered eLearning Tool

2. How many courses can your team produce in a month?

• A. More than 10: Impressive! But does this volume come at a high cost or with an overworked team? Scalability without burnout is key.

• B. 5-10 courses: This is a good pace for many organizations, but if demand increases, can you keep up?

• C. Fewer than 5 courses: If your team is producing fewer than 5 courses a month, it may be time to rethink your approach. Limited output could hinder your ability to respond to changing needs.

Reflection: Scalability matters, but it’s about more than just increasing output. Take a close look at your current workflow to identify areas where your team might be stretched too thin or where processes could be simplified. Could streamlining collaboration or using tools to automate repetitive tasks improve your team’s capacity? 

Also read: Generative AI in eLearning: 7 Critical Don’ts for Course Creation

3. Can you consistently meet tight deadlines for urgent training needs?

• A. Yes, every time: That’s fantastic—but if you’re relying on heroics or extra hours, this approach isn’t sustainable.

• B. Sometimes, depending on the request: If your ability to meet tight deadlines depends on the complexity of the course or the availability of your team, you’re not alone. Many organizations struggle here.

• C. Rarely or never: Missing critical deadlines can have significant consequences, especially in industries like medical devices where training compliance is key. This signals a clear need for process improvements.

Reflection: Consistently meeting tight deadlines is a sign of an efficient and agile process. To get there, consider how your current workflows could be optimized to handle urgent needs. Are there unnecessary steps or manual tasks slowing things down? Building a process that allows for quick turnarounds without overwhelming your team is critical. Leveraging AI-powered platforms that automate repetitive tasks and allow for easy updates can significantly speed up the process and make last-minute adjustments seamless. Efficiency doesn’t have to come at the expense of your team’s well-being—it’s about creating smarter systems that empower your team to deliver on time, every time.

Also read: Before Using AI to Create eLearning, Ask These Questions

4. How much of the process still depends on manual work, like scripting, editing, or translating?

• A. Very little—most tasks are automated: Excellent! Automation reduces errors and frees your team to focus on higher-value work like strategy and customization.

• B. Some tasks, but we’ve streamlined a lot: You’re on the right track, but further automation could help you increase efficiency and reduce costs even more.

• C. Most tasks are still manual: If manual processes dominate, you’re likely experiencing delays, inconsistencies, and higher costs. It’s time to explore automation tools.

Reflection: Manual work often slows down the process and increases the likelihood of errors. This can lead to inconsistencies in content and delays in delivery, especially when demand rises. Consider whether tools or platforms that automate tasks like scripting, editing, or translating could alleviate these pain points. AI-powered solutions not only reduce repetitive work but also make updating and maintaining courses easier over time. By automating key parts of your process, your team can shift focus to more strategic priorities, such as improving learner engagement and driving impactful outcomes.

Recommended read: The New Rules of Instructional Design in an AI-Driven World

5. Are your costs per course rising as demand increases?

• A. No, our costs are stable or decreasing: Great work! You’ve likely found a scalable solution. But with new technology emerging, there may still be opportunities to improve.

• B. Slightly, but we’re managing it: Rising costs are common as demand grows, but unchecked, they can strain your budget. Finding ways to scale without increasing costs is essential.

• C. Yes, costs are increasing significantly: If your costs are climbing, it’s a clear sign that your current process isn’t built to scale efficiently.

Reflection: Explore whether your current process has inefficiencies or redundancies that could be streamlined. Now with AI-powered platforms teams can dramatically reduce costs by automating time-consuming tasks like audio recording, avatar generating and translating. They also make scaling more feasible by enabling your team to produce more courses with the same resources. By investing in the right tools, you can create a process that grows with your needs while maintaining high-quality results and keeping your budget under control.

Recommended read: Key Tips for Maximizing AI Avatar Use in Corporate Training

What Does Your Score Say About Your Course Creation Process?

Now that you’ve answered these questions, take a moment to evaluate your results:

• Mostly A’s: You’re ahead of the curve, but there’s always room to optimize further. Explore how AI tools can enhance what you’re already doing.

• Mostly B’s: You’re doing well, but your team may be feeling the strain as demand grows. Automation and AI can help you scale without sacrificing quality or budget.

• Mostly C’s: It’s time to make a change. Your current process is likely causing delays, inefficiencies, and higher costs. AI-powered platforms could transform how your team works.

How AI-Powered Platforms Can Transform Your Process

If your quiz results highlighted areas for improvement, don’t worry—you’re not alone. Many HR teams face similar challenges. The good news is that AI-powered eLearning platforms offer a solution.

Here’s how:

1. Faster Course Creation: AI can automate time-consuming tasks like scripting, translating, and editing, allowing you to produce courses up to 90x faster.

2. Scalability: With AI, you can handle more projects simultaneously, ensuring you meet growing demands without overburdening your team.

3. Cost Efficiency: By reducing manual work and production time, AI helps lower costs per course, even as your training needs expand.

4. Enhanced Quality: AI ensures consistency and accuracy across all your courses, improving the learning experience for employees.

5. Flexibility: Need a course urgently? AI-powered platforms enable quick turnarounds, ensuring you’re always ready for new challenges.